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“Deluxe Package” Stand Build Form – WMBE

WEST MIDLANDS BUSINESS EXPO – Deluxe Package

Step 1 of 18 – Make a start

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Before we get going, a couple of hints and tips:
1. If you are viewing the form on a mobile or small screen, you will see that it’s mobile-friendly. That being said, we recommend completing this form on a larger screen like a laptop or desktop, as it will be an easier environment to work in, especially to upload files etc..

2. There is a Save and Continue feature, at the bottom of each page, so that you don’t have to finish completing the form at one sitting.

3. If you want to check your entries at any point, just click View your entries and selections at the bottom of each page.
We look forward to receiving your stand build, enjoy!
Let's make a start
Your space has been reserved, all that’s left to do is build your stand.
Tell us your name*
First Last
Your organisation name please *
Oh… and the name of the organisation you represent?

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… and the address for the organisation
Enter The organisation's address, thank you*
Street Address Address Line 2 City County / State / Region ZIP / Postal Code

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– Are you our direct contact for the organisation?
Please fill in the direct communication details for whoever is taking the lead for this stand.
Lead contact's email*
Enter Email Confirm Email
Lead contact's phone number*

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Tell us your Chamber of Commerce ?
please confirm Herefordshire and Worcestershire is your correct Chambers of Commerce?*
If not then please check “Other” and type your correct Chamber of Commerce in the box provided.
- YES, Herefordshire and Worcestershire
please confirm Coventry and Warwickshire is your correct Chambers of Commerce?*
If not then please check “Other” and type your correct Chamber of Commerce in the box provided.
- YES, Coventry and Warwickshire
please confirm Black Country is your correct Chamber of Commerce?*
If not then please check “Other” and type your correct Chamber of Commerce in the box provided.
- YES, Black Country
please confirm Shropshire is your correct Chamber of Commerce?*
If not then please check “Other” and type your correct Chamber of Commerce in the box provided.
- YES, Shropshire
please confirm Staffordshire is your correct Chamber of Commerce?*
If not then please check “Other” and type your correct Chamber of Commerce in the box provided.
- YES, Staffordshire
please could you tell us the Chamber of Commerce you are part of*
If your Chamber of Commerce is not on the list, then please type in the Chamber of Commerce you are with, click “Save and Continue” at the bottom of the form and contact your Chamber directly as you might have been entered into the wrong Exhibition.
- Herefordshire and Worcestershire
- Coventry and Warwickshire
- Black Country
- Staffordshire
- Shropshire

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Time to select your stand!
Take a look at the options and decide which design suits your organisation best.

Note: Click on the image (in the side bar) to see a larger version of it.
Select your stand…*
- Causeway
- Summit
- Crown
- StageMaster
Causeway stand selected…
Great choice!
Summit stand selected…
Superb selection!
Crown stand selected…
Crown is a great stand!
StageMaster stand selected…
Stand out with Stagemaster!

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Stand Configuration
Upload the organisation‘s company logo.
the organisation's company logo*
Max file size 1MB – IMPORTANT: Please check the file size BEFORE trying to upload

You can upload your logo here which will be used on the stand.
If you want your logo to be with a transparent background, please use “.png” format with a transparent background set.

Ideal size is width=”300″ height=”72″ pixels.
Accepted file types: jpg, png.
the organisation's company logo*
Max file size 1MB – IMPORTANT: Please check the file size BEFORE trying to upload

You can upload your logo here which will be used on the stand.
If you want your logo to be with a transparent background, please use “.png” format with a transparent background set.

Ideal size is width=”300″ height=”72″ pixels.
Drop files here or

Accepted file types: jpg, png.
Do you want to use more than one logo on your stand?
If you want to use more than one logo, please tick this box and we will contact you. Otherwise just leave the tick box below empty and move on to the next section.
- YES, please contact me about using more logos

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Upload an Audio "Welcome" message and pictures of your Stand Reps,
An audio "Welcome" message will make you more approachable…

Note: The format for this needs to be mp3

Upload a pre-recorded message that can be played by a visitor when they first come to your stand… First impressions mean everything!

And you can let them know how you’d like them to contact you, as well as what your business is about.
Accepted file types: mp3, m4a, ogg, wav.
Upload an audio “Welcome” message

Upload Stand Reps / Profile Pictures
the organisation Stand Reps / Profile Pictures
Max file size 1MB – IMPORTANT: Please check the file size BEFORE trying to upload.

Upload up to 3 Stand Reps / Profile Pictures to show on your stand.

Note: If you don’t upload any images, we will put ‘avatars’ up instead – but we have found that it’s a great way to make your stand feel ‘occupied’ by real people.

First Rep profile pic upload
Drop files here or

Accepted file types: png, jpg.
Do you have more Reps to add for the exhibition?
Add a Rep
Rep number 2
Please add the Name of Rep number 2
First Last
Email for Rep 2
We need this so that we can register them as a Exhibitor
Upload profile pic for Rep number 2

Drop files here or

Accepted file types: png, jpg, .
Do you want to add a third Rep for the exhibition?
If so… please select below
Add Rep 3
Rep number 3
Please add the Name of Rep number 3
First Last
Email for Rep 3
We need this so that we can register them as a Exhibitor
Upload profile pic for Rep number 3

Drop files here or

Accepted file types: png, jpg, .

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Now it's time to get colourful
Match and select your colourway on the sketch of a stand below using the colour pickers.

Note: You can put in the # number, or enter the RGB values for specific colours, or simply click on the colour bar/pick area.

When you make a selection, it will be shown on the sketch, so you can see how your chosen colours look in the stand environment.

We will send you an image of your stand with your chosen livery and logo once we’ve started to set up your stand, so that you can see what it’s looking like.
Need to use flat colours for your stand?
Our stands use gradients and shading to make the appearance more 3 dimensional. When you select a colour below, we use that as the base colour wash and apply it to the gradients.

If you would prefer us to use flat colours to keep to strict brand guidelines, please tick the box below:
YES, please use flat colours
The Left Wall*
ColorPick color
The Centre*
ColorPick color
The Right Wall*
ColorPick color
Reveal small descriptions to understand what each wall/panel may be used for… eg Video Wall

Note: This may vary depending on which stand package you have chosen.
Reveal
The Left Wall
The left wall is often used to display products or business tag lines.

The Centre Column/Screen
Most stand designs have a central column which carries the company logo and sometimes business tag lines. Some stand designs, eg StageMaster, use a low screen instead of a tall column, as the company logo is on a suspended overhead gantry.

The Right Wall
This is where we generally put the video screen for your stand. Some designs also use this wall for product display.
Note: The Summit Stand also incorporates a front reception desk.

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Stand Marketing
Please add a text snippet or strapline*
This wording will appear under your stand image in the Event Map/Directory, so make it helpful and catchy … You want to stand out (get it! haha)
Main Marketing Information*
Unlike the snippet/strapline above , you have 750 characters to play with here, so you can really sell the organisation to your visitors.

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The "Brochure Upload" Section

This section relates to the brochure that will be displayed on your brochure stand.

We need 2 things from you here :

1. Upload an image for the brochure (or we can create this for you – see note below*)
2. Upload a PDF of the brochure for visitors to download
1. Upload an image of Brochure (to go on the brochure display stand to act as the "cover" of your downloadable pdf)
Tip: Take a screen shot of what you want the ‘cover’ of the pdf brochure to be, then crop this image so that it fills the area, and resize it to “250 pixels x 355 pixels” (portrait).

IMPORTANT: Please ensure that it has a solid background, not a transparent one.

Save to computer and Upload here.
Accepted file types: jpg, png, gif.
1. Upload an image of Brochure (to go on the brochure display stand to act as the "cover" of your downloadable pdf)
Tip: Take a screen shot of what you want the ‘cover’ of the pdf brochure to be, then crop this image so that it fills the area, and resize it to “250 pixels x 355 pixels” (portrait).

IMPORTANT: Please ensure that it has a solid background, not a transparent one.

Save to computer and Upload here.

Drop files here or

Accepted file types: jpg, png, gif.

We can help, don’t worry!

* Are you struggling to create the perfect brochure image ?
If so, why not commission us to do it for you. If you want to take away the hassle of creating your own brochure image, for £15 you can hand the reins to us.

We will design and create a custom image for your brochure to be displayed on your stand.

If you would prefer to engage us to create the image for your brochure, move on to the Next Section without uploading anything on this page and follow the instructions for ordering this service on the next page.

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Upload your Deluxe Package PDF
Upload a PDF Brochure (for visitor download)

Max file size 32MB – IMPORTANT: Please check the file size BEFORE trying to upload.

One PDF brochure (with consent form) is available as part of the Deluxe Package.
Accepted file types: pdf.

Would you like us to create the image for the brochure cover for you?
Create a custom brochure image for us
Complete this form if you would like us to create a custom image for the pdf brochure you have provided for the organisation
Price: £ 15.00 Quantity:
Total
£ 0.00
Credit Card

American Express
MasterCard
Visa
Card Number Expiration Date Security Code Cardholder Name

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Take the opportunity to showcase your business by video

This is where you can provide a link to a video which visitors can view via the Video Wall of your stand.
Videos (used on the Video Wall Video Player)
This option is available with Deluxe packages only.

This section enables you to show a video on your stand. Please provide us with the YouTube or Vimeo URL. You will need to ensure the video privacy settings etc allow for playback from third-party sites, or at least this site.

Remember, you can choose to Save and Continue this form, if you need to go and get this code.

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the organisation contact Information
Please enter the contact Information for the organisation that will be published on the Stand, as you may want this to be different from the personal contact details you provided earlier.
the organisation enquiry email*

the organisation central contact number*
the organisation Website URL*

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Video Chat links
If you want the option to have live video chats with prospects visiting your stand, put the relevant contact links here.

Note: You can enter a Microsoft Teams or Google Meet link instead, if this suits your organisation better.
Click Reveal to read about using the Video chat links
Reveal
• You can put in links that use your own Zoom Personal Meeting ID – Rather than generating a new link for each meeting, these are reusable each time, and can be found if you go to the dropdown from New Meeting when you click on Zoom… and this ID is available even with the free Zoom account.
Note: The 45 minute limit with the free account only applies if there are more than 2 parties included in the call.

• In terms of how to use Zoom in the context of the event, our suggestion is that you could talk to visitors initially via the Live Chat icon (which will be bottom right on your stand screen) and then if you feel that it’s worth having a f2f video chat, you could direct them to the Zoom link(s) – these will be accessible via the profile picture and seating area hotspots.

• We will be putting some words to this effect in the popup window on your stand that contains the zoom links.

• And some exhibitors have decided to mention this approach in their audio ‘welcome message’ for the stand – so you might like to think about that too.
Zoom (or other video chat) (Link 1)
Zoom (Link 2)
Zoom (Link 3)
Skype
WhatsApp

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the organisation Social Media links

Please enter any social media links you would like to promote on your stand
Linkedin
Twitter
Facebook
Instagram

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Additional notes or requests
If you have any additional notes or requests , or there is marketing info that we may have not asked your, Then add them below in the text box provided.
Additional notes or requests

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Last but very much not the least! – Instant Live Chat

Instant Live Chat (using tawk.to) is now an inclusive part of your exhibitor package… you may have seen or used it on many websites.

In our opinion this is a key element for the whole event experience. Because of the potential for instant, live interaction it gives you with your visitors and potential clients, a natural Expo buzz is created!

1. We will set your stand up with a tawk.to account

2. All you will need to do is log in to this account from your stand, and this will open up a tawk.to dashboard for your use.

3. You will be notified when a visitor comes on to your stand, so you will be able to greet them, and offer them the instant chat facility.

4. There will be a demo of how it works, at the pre-event Exhibitor ‘walk-through’.

HIGHLY RECOMMENDED!
Choosing instant live chat for your stand
Because this feature is now INCLUDED FREE in your package, it shows as automatically YES, and we will set up a tawk.to account for you at the show.

Note: If you really don’t want this feature, simply click on the tick box, and it will remove the tick.
YES, please set up Instant Live Chat for my stand

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Check & Amend

Well , that’s it, you have completed the setup form for your stand.

Check the results of your inputs below and then click “Submit”. This will send your form to us, and we can start to build your stand.

When this is ready, we will send you a link, so that you can take a look and get familiar with how everything works.

There will also be an Exhibitor ‘walk-through’ and Q&A shortly before the event. So all that is left is to look forward to the big day…

We wish you all the best at the West Midlands Business Expo. Members of the organising team will be on the end of a Live Chat Channel for Exhibitors and will happily help you with anything you are not sure of.
Please rate our form before you go*
1 Star
2 Stars
3 Stars
4 Stars
4 and a half Stars
Please leave us a quick comment so we can improve the form for you next time, thank you…*
Don’t forget to whizz through the summary of your entries below, and check that all your results make sense. Any spelling, grammar styling issues will be taken care of by the dream team at VE.

NOTE: If you want to make any changes, just click on the Previous and Next buttons at the bottom of each page, to navigate the form. This will NOT lose any inputs.

Choosing instant live chat for your stand

YES, please set up Instant Live Chat for my stand

Save and Continue Later

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